Settings
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White Label
Use this option to customize your site name, footer text, and site logo for branding purposes.
Go to the left menu and click on “Settings.”
From there, you can update the site name, footer, and upload a new logo.
Then click on the “White Label” submenu.
Click the “Site Name” field and enter your site name here.
You can upload a new logo to personalize your site appearance.
Click on the “Site Logo” field.
Choose the logo file from your computer.
Make sure the logo size is Width: 230px, Height: 50px for best display results.
The site footer appears at the bottom of every page and can include copyright or custom text.
Click on the “Site Footer” field.
Enter your desired footer text.
After making all the changes to your site settings, you need to save them. You can also control the visibility of the “White Label” menu from the backend.
Click on the “Submit” button to update your site name, logo, and footer.
To hide the “White Label” menu:
Go to your database and follow the provided screenshot.
Navigate to project_root_path/frequent_changing/ and find the wlb.json file.
Open the file and set the value to 0 to hide the menu or 1 to show it again.
Settings
Before using the software, you need to configure the basic settings according to your requirements.
Go to “Settings” from the left menu.
Click on “Settings.”
Adjust the options as per your needs to set up your software properly.
In this section, you can set up your business information and preferences so the software works according to your needs. Enter or select details such as Restaurant Name, Invoice Logo, Website Link, Date Format, Time Zone, Currency Symbol, Currency Position, Precision, Decimal Separator, and Thousands Separator based on your requirements.
This setting controls the action when you click on an item in POS. You can either open item options or directly increase its quantity in the cart.
Show Options: Opens a modal window if the item already exists in the cart.
Don’t Show Options: Increases the quantity of the same item in the cart.
Check the next step for more details.
The “Show Options” setting allows you to customize items while adding them to the cart. A modal appears where you can manage item details before confirming.
You can add a note or apply a discount using the provided fields.
You can select applicable modifiers for the item.
Use the plus (+) or minus (-) buttons to increase or decrease the quantity of the item.
The “Don’t Show Options” setting skips the options modal and directly adds items to the cart.
When you click an item, it will be added to the cart without showing any options.
Clicking the same item multiple times will increase its quantity in the cart automatically.
See the example below to understand how it works in POS.
If you select “Don’t Show Options” in the settings, the system will not open any modal when you click on an item. Instead, it will directly add the item to the cart. If the item already exists in the cart, clicking it again will automatically increase its quantity. This makes the process faster when you don’t need to apply notes, discounts, or modifiers.
The Default Order Type setting lets you choose which order type should be automatically selected on the POS screen. There are three available order types to choose from. Once you select one, it will always appear as the default whenever you open the POS screen, saving time during order entry.
The Default Order Type setting lets you choose which order type should be automatically selected on the POS screen. There are three available order types to choose from. Once you select one, it will always appear as the default whenever you open the POS screen, saving time during order entry.
The Default Customer setting allows you to choose a customer who will always be pre-selected on the POS screen. This helps speed up order creation when most orders are for the same customer.
View the list of available customers.
Select the customer you want to set as default.
That customer will now appear by default on the POS screen every time.
The Default Payment Method setting lets you pre-select a payment method that will automatically appear in the finalize sale screen. This saves time during checkout and ensures consistency.
View the list of available payment methods.
Select the payment method you want as default.
It will always be pre-selected on the finalize sale screen.
The Place Order Tooltip is the small message that appears when you hover your mouse over the “Place Order” button in POS. You can choose to show or hide this tooltip based on your preference.
Hovering over the Place Order button shows the tooltip message.
You can enable or disable this tooltip from the settings.
Useful for guiding users about the button’s function.
The Food Menu Tooltip shows helpful information when you hover the mouse over any food item in the POS screen. You can choose to display or hide this tooltip based on your needs.
Hovering over a food item will display its tooltip.
You can enable or disable this tooltip in the settings.
Helps users quickly view item details without clicking.
The SMS Send Auto option automatically sends the final invoice to the customer’s phone via SMS after completing a sale. You can enable or disable this feature as needed.
Choose Yes to enable automatic SMS for invoices.
Choose No to disable it.
Make sure SMS is properly configured from the left menu before enabling this option.
Service Charge (eg:10% or 10): Service charge will be effective on the POS screen. You can set your default service charge, the system automatically calculates this service charge on the POS screen for every Dine-in type invoice, if you don’t want to set default then keep it blank.
You can turn on or off this SMS system by clicking yes or no from this field. Note that you must have configured SMS from the left menu before you enable this
This option lets you check the charges applied to the items in your POS cart. It helps you review any extra charges before finalizing the order.
Go to the POS screen and add some items to the cart.
Click on the charges icon to view all applied charges.
Review the charges before proceeding with the order.
On the POS screen, you will see a 1.800 charge automatically applied when you add items to the cart. This charge is based on the 10% service charge you have configured in the settings earlier.Adding items helps you verify how the service charge is calculated on the total bill.
You have full control to adjust or modify this default charge whenever required. To make changes, simply click on the “Charge” button on the POS screen.
This feature ensures that all charges are consistent and easy to manage.
The system automatically applies a 10% service charge to orders. You can review or modify this default charge as needed.
The default 10% service charge is applied automatically.
Click the “Charge” button to change the amount.
This ensures charges are applied consistently while allowing flexibility.
After applying the charge, the total payable amount in the POS reflects the updated price. You can now proceed to finalize the sale.
The total price includes the applied service charge.
Review the updated amount before finalizing the order.
Click Place Order to complete the sale.
The Service Charge applied in the POS is displayed on the invoice. This helps the customer clearly see any additional charges.
The Service Charge is automatically added to the invoice.
It is shown as a separate line item for clarity.
Ensures transparency in billing for the customer.
You can modify the default service charge if needed to adjust the total payable amount. The screenshot below shows how to change it.
Click on the “Charge” button to edit the amount.
Update the default charge as required.
The change will reflect immediately in the POS total.
Invoice.
You can apply a flat charge amount instead of a percentage by configuring it in the settings.Once set, this flat amount will be automatically added to every order in the POS.This makes it easier to manage fixed charges without calculating percentages. You can see the updated total immediately in the POS screen after adding items.
It provides a simple and consistent way to apply charges to all orders.
Delivery Charge (eg:10% or 10): In case you have a default delivery charge for Delivery type orders in percentage or flat amount then you can set that here and that will be reflected automatically in the POS.
Delivery charge will affect the POS screen, if you set your default delivery charge, the system automatically calculates this delivery charge on POS screen for every Delivery type invoice, if you don’t want to set default then keep it blank
This option allows you to check the applied charges on items in the POS cart before finalizing the order.
Add some items to the POS cart.
Click on the charges icon to view all applied charges.
Review the charges before proceeding to place the order.
A 3.300 charge is applied automatically in the POS based on the 15% delivery charge set in the settings.
This ensures that delivery fees are added to the order without manual entry. You can review this charge after adding items to the cart.If needed, you can modify the default amount to adjust the charge.Click on the “Charge” button to update the delivery fee in the POS.
The system automatically applies a default 15% delivery charge to orders in the POS. This ensures that all delivery fees are added consistently without manual entry.You can review the applied charge directly in the cart.
If needed, you can change the default delivery charge to a different amount.
Click the “Charge” button to update the value immediately.
Here you can see the total payable price increased from the previous price because the charge is now included here.
Note: You must select a customer that has at least one delivery address, without a delivery address you will not be able to place an order for delivery type order. Now place the order and sell it.
The Delivery Charge applied in the POS is clearly shown on the invoice for transparency.
The Delivery Charge is added automatically to the invoice.
It appears as a separate line item for clarity.
Customers can see any additional delivery fees clearly.
The charge is calculated based on the settings.
Ensures accurate and transparent billing for all orders.
You can change the default delivery charge if needed to adjust the order total. This allows flexibility while maintaining accurate billing. The screenshot below shows how to do it.
Click on the “Charge” button in the POS.
Update the default amount as required.
The new charge will be applied immediately in the cart and invoice.
Invoice.
You can apply a flat delivery charge instead of a percentage, which will be added automatically to orders in the POS.
Set the flat amount in the system settings.
The flat charge is applied automatically to all orders.
This avoids calculating percentages for delivery fees.
Add items in the POS to see the updated total.
Ensures a simple and consistent way to manage delivery charges.
Invoice
The Invoice Footer appears on every invoice and can be customized as per your preference. It helps convey a message or note to your customers.
Enter your desired text in the Invoice Footer field.
Example: “Thank you for visiting us!”
The footer will be printed automatically on all invoices.
Click on the “Submit” button to update the changes.
After making changes and saving them, the system displays a confirmation message to indicate that the update was successful.
The message appears on the screen after clicking Submit/Save.
It confirms that the changes have been applied successfully.
This ensures users know their updates are saved correctly.
Tax Setting
The tax system of this software works like you can have multiple fields of taxes. You can add all of those fields in your Tax Setting along with their rate. And later all of those will be populated when adding an item but you can change the rate there too if the tax rate is different for a specific item. First of all, in Tax Setting “I Collect Tax”, if you select No then the system will not consider tax related any operation in the software.
Description: In the POS screen, when you add an item to the cart, the system will use only the food menu price. No tax will be applied due to the current settings.
Adding an item considers menu price only.
No tax is added because of the configured settings.
This affects the total amount displayed in the POS cart.
If you select Yes then the system will consider the tax related to all operations in the software. Tax type “Exclusive Tax ” – The tax type “Exclusive” means your food price contains without tax amount and the system will consider the tax from the unit price of the food menu.
Description: The Inclusive Tax setting adds tax to the item price, increasing the total payable amount. In this case, the main price was 2, and after tax, it became 2.450.
The main item price is 2.
Tax is added based on the Inclusive Tax setting.
The Total Payable now shows 2.450.
Description: The Inclusive Tax type means that the tax is already included in the food price. The displayed price is the total amount the customer pays, with tax embedded.
The food price already includes the tax.
Customers pay the displayed amount without extra tax.
Ensures transparency in pricing.
Description: The food menu already includes tax, so the Total Payable remains 2 even though tax is applied. You can also set your tax title and registration number for invoices.
My Tax Title: Enter your tax title here.
My Tax Registration No: The system displays this number in the invoice header.
Ensures tax information is correctly reflected without changing the total price.
Helps maintain compliance and transparency on invoices.
Description: If you are in India and use GST as your tax type, enable it and fill in the required fields. The system will then calculate taxes according to Indian GST rules.
Enable GST in the settings.
Fill in all required GST fields.
Default fields like CGST, SGST, IGST, and VAT will appear.
The software calculates tax automatically based on Indian GST rules.
Ensures accurate tax calculation for invoices in India.
Payment Method
The payment method is something that you will use to collect the payment from a customer. Like cash, card, bank account, etc. You will even pay your supplier for any of these.
Go to “Settings” from the left menu, and then click on “Add Payment Method”.
Description: You can add a new Payment Method by entering its name and providing a description. This helps identify and manage payment options in the system.
Payment Method Name: Enter the name of the payment method.
Description: Add a short description or details for the payment method.
These fields help organize and clarify available payment options.
List Payment Methods:
Here you can see all payment methods in the list view. Here you can edit or delete any payment method. See below how it works on the POS screen.
The payment method will show in the Finalize Sale on the POS screen. Here you can select any payment method as per your need.
Description: When purchasing any ingredient, you must select a payment method to record how the payment was made. This ensures accurate tracking of purchases.
Select the payment method while making a purchase.
This links the payment to the specific transaction.
Helps maintain accurate financial records for inventory and accounting.
Description: In your outlet dashboard, you can view the sales report by payment method. This helps track how many sales were made using each method.
See the total sales for each payment method.
Analyze which payment methods are most frequently used.
Helps in monitoring and managing your outlet’s financial performance.
Description: You must select a payment method when handling Supplier Due Payments or Customer Due Receives. This ensures all transactions are properly recorded.
Choose a payment method while paying a supplier.
Select a payment method when receiving from a customer.
Keeps accurate financial records for both payables and receivables.
Denomination
Currency denominations represent the notes of your currency, such as 5, 10, or 20 dollar notes. Adding these denominations in the system helps speed up bill collection and makes cash handling in the POS faster and more accurate. To add denominations, go to Settings from the left menu and click on Add Denomination.
Amount: In this field, you can enter the amount which will show in the POS screen and also can enter a description in the “Description” field.
Click “Submit” to add this amount in the denomination on the POS screen. Go to the POS screen and select an item and sell it. At Finalize sale the denomination price will show.
Description: The denomination-added amounts act as shortcuts in the POS, making cash handling faster and easier.
View the added denomination amounts on the screen.
Click on a denomination to add its value automatically to the total.
Reduces the need to manually type amounts, speeding up transactions.
Makes cash collection more efficient and error-free.
Add new language
To access or modify language files in your project, navigate to the project directory and follow the path application/language/. This folder contains the language files, which you can edit to customize text or translations in your application.
To add a new language, copy the existing English language folder and rename it to your desired language name, for example, Tamil. This creates a separate folder where you can customize translations for the new language.
Description: After creating a new language folder, the files inside must be renamed to match the folder name for proper system recognition.
Rename the file inside the folder to the same name as the folder.
This ensures the system loads the new language correctly.
Helps avoid errors when switching or using the new language in the application.
Now open the file in a text editor like Notepad++ or Sublime Text and make the necessary changes by following the screenshot. After editing, save the file and run the software. You will see the newly added language available in the Change Language dropdown.
